Minutes of The Council Meeting for
THE ASIAN FEDERATION OF LABORATORY ANIMAL SCIENCE ASSOCIATIONS (AFLAS)
September 11, 2009, 8:30am-9:30am,
Taipei International Convention Center, Taipei, Taiwan

1. Opening remarks

2. An address of welcome
President Dr. Chou C. Hong addressed a welcome for all of delegations from AFLAS member associations and societies.

3. Introduction of the delegates
Each of attendances introduced him or her self. They are listed as below.
The Chinese Association for Laboratory Animal Science (CALAS)
Representative: Dr. Qin Chuan, Vice-President (also Executive-President and Secretary-General) of CALAS
Dr. Lian-Feng Chang
The Chinese Taipei Society for Laboratory Animal Science (CSLAS)
President:  Dr. Chun-Keung Yu   
Liaison:  Mr. Chien-Nan Wu,
Korean Association for Laboratory Animal Science (KALAS)
Representative:President of KALAS & Vice President of AFLAS:
Dr. Kook-Hyun Lee,
Vice-president of KALAS: Dr. Jae-Hak Park.
Japanese Association for Laboratory Animal Science (JALAS)
Representative: Dr. Atsuo Ogura, Chairperson of International Communication Committee
of JALAS
Vice President & Secretary-General of AFLAS: Dr. Noriyuki Kasai (JALAS)
Member of International Communication Committee of JALAS
Laboratory animal science association of Malaysia (LASAM)
President: Dr. Abdul Rahim Mutalib
Representative: Dr Goh Yong Meng
Thai Association for Laboratory Animal Science (TALAS)
Representative: Dr.Parntep Ratanakorn, 

Absent:
Laboratory Animal Scientist’s Association (LASA) in India
Philippine Association for Laboratory Animal Science (PALAS)
Singapore association for laboratory animal science (SALAS)

4. Financial Report
(1) Balance for year 2008-2009
1. Revenues

US Dollar($) JPN Yen(¥)
1.1 Carry-over 5,596.70 531,516
1.2 Interest 2.54 389
1.3 Membership due for 2008 - Korea 2,000  
1.4 Membership due for 2008 - China 1,000  
1.5 Membership due for 2008&2009 - Singapore  (400) 37,968
1.6 Membership due for 2008&2009 - India  (400) 38,540
1.7 Membership due for 2008&2009 - Taipei 2,000  
1.8 Membership due for 2008&2009 - Japan   (4,000) 378,600
1 Total Revenue $10,599.24 ¥987,013

2. Expenditures

US Dollar($) JPN Yen(¥)
2.1 Web site construction fee   210,000
2.2 Web site management fee   100,000
2.3

Support for the Congress in Taipei

3,600  
2.4

Remittance charge

  3,420
2.5

Lifting charge

  2,500
2.6

Charge of clean bill

  5,000
2.7

Cash commission

  3,600
2 Total Expenditures $3,600.00 ¥324,520

Balance (1-2) $6,999.24 ¥662,493

(2) Proposed Budget for 2009-20010
1. Revenues

US Dollar($) JPN Yen(¥)
1.1 Carry-over 6,999.24 662,493
1.2

Membership due for 2009 - Korea

2,000.00  
Membership due for 2009 - China 1,000.00
Membership due for 2008&2009 - Thailand 400.00
Membership due for 2008&2009 - Philippines 400.00
Membership due for 2008&2009 - Malaysia 400.00
1.3 Interest 2.00 350
1 Total Revenue 11,201.24 662,843

2. Expenditures

US Dollar($) JPN Yen(¥)
2.1 AFLAS Office   200,000
2.2 Registration fee for AFLAS Council and Executive Board Members ($200×13) 2,600.00  
2.3

Web site management fee

  100,000
2.4 Reserve 8,601.24 362,843
2 Total Expenditures 11,201.24 662,843

(3) Confirmation of Annual membership fee
Dr. Qin Chuan from CALAS declared the membership fee for CALAS adjusted to $2000 from next financial year. As a result, the amount of annual membership fee for each fiscal year will be as follows:
CALAS $2000, CALAS $1000, KALAS $2000, JALAS $2000, LASA in India $200, LASA $200, PALAS $200, SALAS $200, & TALAS $200.
The rule for spending the budget (discussed in Nagasaki meeting)
The budget must be spent only for the Council meeting, the Executive Board and the Secretariat. For example, office expense of the secretariat and business trip for executive board members if no other source exists. The business trip of the council members should be supported by the association or society they belong. The rule for expense of business trip will be determined by referring to the rules of member associations or societies.
The rule for spending the budget (discussed in Seoul meeting)
Registration fee of AFLAS Congress for the Council Members except Host Members could be paid from AFLAS.

(4) Supporting fee to the host association of AFLAS Congress.
Dr. Kasai proposed that an increase in the supporting fee from $3,600 to $5000 for the host association of AFLAS Congress. All of council members agree with it.
Professor Kook-hyun LEE from KALAS told that the supporting fee should be within the certain range following a principle, that is, if AFLAS will save the money for the AFLAS with some future plan, AFLAS can say that next year’s AFLAS in Taiwan can be supported in the range of less than (or as maximum as) 50 % (or other %) of AFLAS revenue this year.  It is decided that this proposal will discuss in next meeting.

5. Election of host associations or societies for 2012 Congress
Candidates:
Laboratory Animal Science Association of Malaysia (LASAM)
Thai Association for Laboratory Animal Science (TALAS)
After addressing by both candidate-associations, the council members voted. Finally, TALAS was elected as the host association for the 2012 Congress.

6. New Website for AFLAS Office
The AFLAS Official Web site was introduced that it opened on June 12, 2009.
The address is as follows; AFLAS Official Home page: http://www.aflas-office.org/
Dr. Kasai, AFALS secretary-general, asked that every member association should have the page in English on their homepage because of easy acquisition of the information of the member associations or societies. In addition, he asked the members to give their new information for the AFLAS website.

7. Accreditation system for animal facilities in Asia.
In a coupe of recent council meeting, we have discussed about accreditation system in Asia. In this meeting, we discussed it again and decided that we will continue to discuss for setting our own standard for the accreditation system. For this discussion, we designated Dr. Jae-Hak Park from KALAS as a chair, and will use E-mail.

8. Joining BOT of AAALAC international
President Dr Hong proposed that AFLAS joins AAALAC International Board of Trustees. It is decided that Dr Kasai, Secretary- General, will contact to AAALAC for application of joining to the BOT.

9. Others
-Everybody has agreed with the minute from the meeting in Beijing.
-President Dr Hong proposed that AFLAS invites the laboratory animal associations in Australia and New Zeeland to join to AFLAS. It is decided that Dr. Kasai, Secretary- General, will contact them.

(The meeting was finished at 9:30am)